Do I need a visa for Hong Kong?
As detailed in Smartraveller, Hong Kong is a Special Administrative Region (SAR) and has separate immigration regulations from those of the People's Republic of China.
Visa and other entry and exit conditions (such as currency, customs and quarantine regulations) can change at short notice. Contact the Hong Kong Economic and Trade Office in Sydney or the Hong Kong Special Administrative Region Immigration Department well in advance of travel for up-to-date information.
If you plan to travel between Hong Kong and mainland China, you'll need a visa. If you plan to return to mainland China after visiting Hong Kong, make sure you get a multiple-entry visa for China. If not, you'll need to get a new visa to re-enter China. Get your visa for China before leaving Australia.
Make sure your passport is valid for at least six months after the date you intend to return to Australia.
Before you travel
Make sure you register your travel and contact details on Smartraveller before you travel to make it easier to contact you in an emergency, whether it's a natural disaster, civil disturbance or family issue. The registration information you provide is protected by Australia's privacy laws.
Organising travel insurance is an essential part of preparing for your overseas trip. If you are uninsured, you (or your family) are personally liable for covering any medical or other costs resulting from unexpected incidents or accidents. If you can't afford travel insurance, you can't afford to travel.
What are the recommended accommodation options in Hong Kong?
Wine Australia has been advised by the hotels in Hong Kong they run at high occupancy during the periods of Vinexpo. It is strongly recommended that exhibitors book their accommodation immediately to avoid disappointment. Please refer to the exhibitor prospectus for the details of our suggested hotels, alternatively visit Vinexpo website for a range of accommodation options.
What is the best transport option/s to get to the exhibition venue?
The closest MTR (metro) station to the Vinexpo venue is Wanchai, from which guests can take direct footbridges to the HKCEC venue. Alternatively, simply take a taxi from your hotel.
Can I access free tickets to invite my trade contacts to Vinexpo Hong Kong?
Yes. Each exhibitor will be allocated up to 100 e-invitations through the e-portal, which allows recipients free registration to attend the event.
When can I find out where I’ll be located on the stand?
The location of booths within the Wine Australia stand will be allocated at the discretion of Wine Australia and grouped via region or state.
When can I find out who I’ll be sharing my half-booth with?
If you are sharing a booth details will be communicated in April.
When should I unpack my wines and set up my booth?
All exhibitors are required to attend the exhibition centre on Monday 28 May between 11am and 3pm to unpack their wines and set up their booths.
Do I need to bring spittoons and ice buckets?
Each exhibitor will be provided with an exhibitor kit, which includes:
- 1 catalogue
- 1 pocket map
- 1 exhibitor guide
- 1 spittoon
- 1 double ice bucket
- 1 drop stop box
- 1 cork screw
Your booth will be event-ready when you arrive, so no table cloths or additional dressings are required.
What are the dimensions of my booth?
Each full-booth is 1.5mW x 0.6mD. For half-booths, each half is not delineated and sharing can be managed however the exhibitors see fit.
Can I bring along additional marketing materials to support my presence and booth? ie projector to show brand imagery on booth, pull-up banners etc.
Any counter top marketing collateral is encouraged, however additional signage to what has been provided, large format collateral, projectors and screens are not permitted on the Wine Australia stand.
How much branding will be on my booth?
Each exhibitor will have their name and region on the fascia above the booth, and their logo on the front of the counter.
How many bottles of each SKU should I be sending to showcase on my booth?
The quantity you send is at your discretion, however we suggest as a guideline to allow for 2 bottles per SKU per day. Please note that storage on the stand is limited.
What is the delivery deadline of my stock to the shipping warehouse in Australia?
All stock must be delivered to the International Cargo Solutions warehouse in Melbourne by Friday 20 April.
Can I send stock that is already in Hong Kong to the event?
Yes. Local delivery is as per the instructions on the logistics email that was sent to exhibitors on Monday 19 March. Flynt Forwarders is the local agent to whom the stock should be sent.
What are the arrangements for removing left-over wines after the event?
To remove your left-over wines after the event, you can:
- Hand-carry out of the venue
- Order a ‘move out’ service through W&S Logistics either before or during the event. They will collect and send your wines to a local or international address. Please refer to the logistics email sent to exhibitors.
After the event has closed, the removal of wines with trolleys via public areas is strictly forbidden. Only W&S Logistics - Flynt Forwarders are authorised to handle the removal of wines at the show site.
Can I get additional wines delivered to my booth during the event?
No trolleys are permitted in the exhibition centre during the event so any additional wines must be hand-carried to your booth.
Will there be space for me to have business meetings during Vinexpo Hong Kong?
Yes, each full-booth will have a dedicated meeting table (shared for half-booth participants) for you to use throughout the event.
I’m a first-time exhibitor at Vinexpo Hong Kong, what is the best approach to pre-arranging meetings in the lead up to the event?
Through the e-portal, Vinexpo offers ‘One-to-Wine’, a scheduling system which allows you to request meetings with specific attendees in advance of the event. We also suggest you target your own trade contacts or referrals, and invite them to the event using your e-invitation allocation.
When will I get access to the list of attendees going to Vinexpo Hong Kong?
You will have access to the list of registered attendees through the Vinexpo e-portal as of Wednesday 2 May.
Schedule and program
When will details of the week’s events be available?
Further information regarding the program of events was communicated in the Vinexpo EDM sent to participants on 28 March. Details are as follows:
Monday 28 May
Tuesday 29 May to Thursday 31 May
- All exhibitors must visit the stand at the Hong Kong Convention Centre between 11am - 3pm for bump-in of their booth and to ensure their wine has been received.
- All exhibitors are required to attend the Exhibitor Briefing and Sunset Drinks at a rooftop terrace in Central 5-8pm.
Wednesday 30 May
- Vinexpo Hong Kong 2018 – all exhibitors are to be onsite by 9am sharp. Doors will open for trade at 9.30am and close at 6.30pm every day.
- Happy Hour – from 5pm - 6.30pm. Wine Australian invites all exhibitors and clients to the Wine Australia Wine Bar, where refreshments and food will be served.
- Australia After Hours – each night from 7pm till late. Wine Australia has organised an exclusive venue for our exhibitors to celebrate and network with clients at Hong Kong’s most iconic landmark ‘The Pawn’, Wan Chai.
Friday 1 June
- The Blend is the official networking party for all delegates. As Country of Honour, only wine from Australia will be served.
- Network with your clients at this Australian branded event with food, wine and entertainment. From 6.30 – 9pm, at the Hong Kong Convention and Exhibition Centre.
- Exhibitor Closing Beachside Brunch. We are hosting this event to thank all our exhibitors at Hong Kong’s finest rooftop bar in Repulse Bay from 11am - 3pm. Transport will be provided.
Can I invite my importer/trade contacts to the opening or closing events?
Space is very limited, however for the opening event the possibility for you to invite an additional contact will be advised pending RSVPs. The closing event is for exhibitors only.